Free Team Wiki and Docs Tools
Which docs, wiki and knowledge base tools a startup team can use for free today, how many members and pages the free plan covers, how much page history it keeps, whether a card is needed and what the first paid plan costs, read from each tool's own page.
Free allowances read on each provider's own pages, all checked on or after . Wiki and docs tools change their free plans from time to time: confirm the terms on the tool's page before your team moves its docs there.
Wiki and docs tools a startup team can use for free today include Slab (Free forever for up to 10 users + guests), Docmost (Free community edition, self-hosted), Confluence (Free forever for up to 10 users), BookStack (Free and open source, MIT licensed), and Notion (Free plan, limited blocks for teams). Each of the 9 free plans below links to the tool's page that states it, with its main limit, how much page history it keeps, whether a card is needed and what the first paid plan costs.
A team wiki is where a startup writes down how things work: onboarding, decisions, specs, processes. Most wiki and docs tools have a free plan for a small team, and several open-source knowledge bases are free to run yourself.
The headline rarely tells you how far it goes. A free plan can stop at a handful of users or items, cap uploads and blocks, or keep only a few days of page history. Each tool below shows what is free, its main limit, how much page history it keeps, whether a card is needed and what the first paid plan costs, quoted from the tool's own page with the date we read it.
Which tools we picked and the order they appear in are our editorial choices; the terms are the providers'. Some of these providers pay us a referral commission when someone signs up through our link: those links are labeled, and they play no part in which tools are listed or where.
Team wikis and docs workspaces with a free plan
Shared docs, notes and wikis for a team, with a free plan to start.
- 1
Slab
A small team that wants a wiki free forever
Slab is free forever for up to 10 users and guests, with 10MB attachments and 90 days of version history. Its Startup plan is $6.67 per user a month, billed annually.
- Page history
- 90 days of version history (source: slab.com)
- Payment card
- No credit card required (source: slab.com)
- 2
Confluence
Teams of up to 10 already using Atlassian tools
Confluence's Free plan is free forever for up to 10 users, with 2GB of storage and Community Support. Going past 10 users needs Standard, which is $5.78 per user a month.
- First paid plan
- Standard: $5.78 per user a month (source: atlassian.com)
Start free at AtlassianTerms read on atlassian.com on Confluence: the free allowance and how to start - 3
Notion
Individuals and small teams that want one workspace
Notion's Free plan is for individuals, and teams can use it with a limited number of blocks. Uploads are capped at 5 MB each, and page history keeps 7 days.
- Page history
- 7 days of page history (source: notion.com)
Start free at NotionTerms read on notion.com on Notion: the free allowance and how to start Notion for Startups: what startups get - 4
Nuclino
A small wiki with up to 50 items, free
Nuclino's Free plan is the basic version of the product, capped at 50 items across all workspaces.
- 5
Coda
Teams that want docs with tables and forms
Coda's Free plan includes collaborative docs and connected tables, views and forms. Shared docs are limited, and version history keeps 7 days.
Knowledge bases and documentation sites with a free plan
Help centers, public docs and internal knowledge bases, including open source.
- 1
Docmost
Teams that want to self-host an open source wiki for free
Docmost's Community edition is free and open source, with real-time collaboration, spaces and full-text search. Its Business edition is $6 per seat a month, billed annually.
- First paid plan
- Business: $6 per seat a month, annual (source: docmost.com)
- 2
BookStack
A self-hosted wiki for books, chapters and pages
BookStack is fully free and open, MIT licensed. There is no cost to install your own instance, so you pay only for the server it runs on.
Start free at BookStackTerms read on bookstackapp.com on BookStack: the free allowance and how to start - 3
Outline
A self-hosted team wiki on a zero budget
Outline's Community Edition costs $0 and is self-hosted, with limited features and no support. Its Business on-premises plan is $4 per user a month, billed annually.
- 4
GitBook
One person publishing public product docs
GitBook's Free plan is for individuals and includes 1 free user. Adding collaborators needs an upgrade, and Essential starts at $65 per site a month.
- Payment card
- No card needed to sign up (source: gitbook.com)
- First paid plan
- Essential: $65 per site a month (source: gitbook.com)
Workspace startup programs
Programs from docs and workspace companies that give startups free months or credits on paid plans.
Also useful for team productivity
Referral links, picked for fit and ordered by fit (70%) and what a signup earns us (30%), at no cost to you. They never change this page's ranking.
Compare the top options
How this comparison is built
The list covers team wikis, docs workspaces and knowledge bases a founder can use for free today without applying to a program. The order and the "best for" notes are our editorial reading of each tool's terms. Every term comes from the tool's own pricing or help page on the date shown, never from a third-party list; follow each link for the full conditions. A cap on members, blocks or uploads, or a short page history, can matter more than the headline, so the comparison quotes them wherever the tool states them. Some of these tools pay StartupPerks a referral commission, and their links are labeled as referral links; that decides neither whether nor where a tool appears, and no tool pays for a placement on this page.
Read the full methodologyCommon questions
What is the best free team wiki?
It depends on team size. By the terms each tool states, Confluence and Slab are free for up to 10 users, Notion's free plan gives teams a limited block allowance and Nuclino's covers up to 50 items, while BookStack, Docmost and Outline's Community Edition are free to self-host.
Is Notion free for teams?
Notion's free plan gives teams a limited number of blocks, uploads up to 5 MB each and 7 days of page history. Notion also runs a startup program, listed below the comparison.
Is Confluence free?
Yes, for up to 10 users with 2 GB of storage, and no payment information is required. Standard costs $5.78 per user a month.
Which wiki tools are open source?
BookStack is free and MIT licensed, Docmost has a free self-hosted community edition, and Outline's Community Edition costs $0 to run on your own infrastructure.
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